We have a new vendor that wants an invoice paid by wire to India. They sent a W-9, which vetted at the IRS showing the company in Austin, TX. The vendor doesn't want to fill out a W-8. How to handle this situation?

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If the vendor is a U.S. based-company in Austin, TX, then a W-9 and 1099 are appropriate. It is possible that their processing is being done in India. It seems somewhat unusual that the payment would go to India, though, rather than to a U.S. bank.

We strongly recommend additional vendor verification/validation to ensure you have all the correct information. Remember that wires are not reversible (though it is not uncommon to pay by wire to India).

But if the vendor is a U.S. company, then a W-9 is appropriate, and you would issue a 1099.

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