Under what circumstances can you accept copies, e-mails or faxes in lieu of original copies of W-8s?

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While Forms W-9 may be valid in emailed or faxed form, you must have an original copy of a form W-8. IRS Information Officer Miss Terress (ID# 0199342), confirmed this. W-8s are not allowed to be submitted to payers electronically. The IRS accepts only originals as valid documentation.

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