We have contacted a vendor regarding a check that has not cleared. The vendor informed us that they received the check and have applied it to the invoice. For escheatment purposes, what should we do now?

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A: It appears that the check is a duplicate payment. You should be able to verify the duplication with a bit of investigation. You can also send an unclaimed property due diligence letter (see our template) to the vendor, which asks them to verify that they have received payment on the invoice for which this check was issued. This will provide you documentation if you cannot find it internally. Then void the check -duplicate payments are not reportable or escheatable.

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