I am trying to find some best practices for utility payments. Should they be purchase order or non-purchase order based?

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The answer to your question depends on your management's philosophy about what POs should be used for. Some companies use a standing PO for utility bills and put down a dollar range based on the seasonality of their usage. If the bill goes outside the limit then it is reviewed in more detail to make sure the amount charged is correct. Other companies will consider recurring monthly bills such as utilities, rent, etc... as non-PO billing and again as long as the amounts are reasonable based on historical usage and season then the bills are processed and paid as non-PO.

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