Utility vendors -- are they exempted from submitting W9/W8 forms for Vendor set up ? If they are exempted, why?

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It is a best practice to require a W-9 from all vendors prior to making any disbursement, though the IRS has no requirement that you do so. It is for your protection.

Generally, payments to corporations are not reportable, and many utilities are incorporated, though not necessarily all. By obtaining a W-9, you get a document from the utility certifying the type of legal entity it is and a statement of whether it is exempt from back-up withholding.

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